✉
Inbox Management
- Conduct a daily inbox sweep before you log in.
- Triage emails based on priority and required action.
- Draft replies and create templates for consistent communication.
- Perform regular inbox cleanup and organization.
Virtual Executive Assistant (VEA)
Thoughtful
support.
More room to lead.
Hey there, I'm Alice — a dependable Virtual Executive Assistant helping executives and professionals bring structure to busy workdays through organized, thoughtful support.
Executive supportAdministrative careProfessional discretion
About Me
Virtual Executive Assistant | Bringing Structure, Clarity & Dependable Support to Busy Executives
Hey there, I'm Alice, your dependable partner for organized, efficient executive support.
My experience in legal administration and executive assistance has taught me that great support goes beyond completing tasks. It means understanding priorities, anticipating what needs attention, protecting confidential information, and ensuring important details don't fall through the cracks.
I support executives and professionals with inbox and calendar management, scheduling, travel coordination, research, document preparation, and follow-ups. I bring an organized, detail-oriented approach to my work, with a strong appreciation for discretion, clear communication, and following through on commitments.
I believe executives do their best work when they can focus on their priorities with confidence that the details are being handled. That's the kind of support I strive to provide: thoughtful, dependable, and tailored to the person I work with.
My goal is simple:
To give you back time, bring structure to your day, and make your workload easier to manage.
What I Bring
Proactive support
Anticipating needs and following through on important tasks.
Organization & structure
Keeping schedules, inboxes, documents, and priorities organized.
Professional discretion
Handling confidential information with care.
Attention to detail
Maintaining accuracy and ensuring important details aren't overlooked.
Dependability
Communicating clearly, managing competing priorities, and following through on commitments.
Services
Reliable Support for Your Goals and Priorities
I help busy executives and professionals stay organized, work efficiently, and focus on what matters most. My services are tailored to your needs, with a focus on structure, clarity, and dependable support.
My goal is simple:
To give you back time, bring structure to your day, and make your workload easier to manage.
01
Executive Support
Maximize Your Productivity & Free Up 10+ Hours Weekly
▦
Calendar Management
- Structure your schedule with effective time blocks.
- Send and respond to meeting invites automatically.
- Conduct weekly time audits to optimize efficiency.
- Manage goals, deadlines, and recurring commitments.
✈
Travel & Meeting Coordination
- Book flights, hotels, and restaurant reservations.
- Create detailed itineraries and handle last-minute travel issues.
- Prepare meeting agendas, take notes, and send follow-ups.
▥
Business Operations & Project Management
- Track goals, deadlines, and project progress.
- Develop SOPs, document processes, and improve efficiency.
- Manage vendors, conduct research, and generate reports.
♧
Executive Assistance
- Schedule and manage high-priority meetings and appointments.
- Optimize your calendar for maximum productivity.
- Handle executive travel bookings and itineraries.
- Organize corporate events, board meetings, and team gatherings.
- Manage executive correspondence and confidential documents.
02
Tech & Systems Automation Support
Streamline administrative workflows, organize digital systems, and reduce repetitive work.
⚙
Workflow & Process Automation
- Set up and manage automations using Zapier.
- Create multi-step workflows connecting Google Workspace, Slack, and ClickUp.
- Eliminate repetitive data entry and manual notifications.
- Automate onboarding, approvals, and reporting processes.
☷
Project & Task Management Systems
- Build customized dashboards and task boards in ClickUp, Asana, or Trello.
- Design automated task assignments and recurring workflows.
- Set up reminders, dependencies, and progress tracking.
- Standardize SOPs and documentation in Notion or Confluence.
♧
Communication & Notifications
- Build automated alerts and updates in Slack, Teams, or Email.
- Connect project milestones, sales updates, or HR changes to communication tools.
- Reduce clutter with centralized update channels and scheduled summaries.
03
General Admin Support
Stay Organized & Focused on What Matters Most
▤
Data & Finance
- Organize files, documents, and research.
- Manage invoices, payments, expenses, and payroll.
- Track budgets and send reporting reminders.
♧
HR & Recruiting
- Handle applicant tracking, screening, and interview scheduling.
- Support employee onboarding and incentive programs.
♡
Personal Assistance
- Book personal appointments (doctor, dentist, self-care, etc.).
- Clear time in your calendar for personal activities.
- Order groceries and make online purchases.
- Book personal travel and send holiday gifts.
- Plan parties, invitations, and contact lists.
◎
Sales Support
- CRM maintenance and lead follow-up.
- Schedule sales calls and client meetings.
- Send sales collateral and information.
- Support customer service and client concierge.
- Track client onboarding, offboarding, and engagement.
Tools & Skills
Tools I Work With
The tools and practical skills I use to keep work organized and communication moving.
1. Productivity & Communication
Stay connected, organized and productive.
Google WorkspaceGoogle Workspace
Microsoft OfficeMicrosoft Office
CalendlyCalendly
ZoomZoom
SlackSlack
Microsoft TeamsMicrosoft Teams2. Project & Task Management
Plan, track and manage tasks and projects.
ClickUpClickUp
AsanaAsana
TrelloTrello
NotionNotion3. Research, CRM & Travel
Apollo.ioApollo.io
HubSpotHubSpot
Booking.comBooking.com4. AI & Content Creation
ChatGPTChatGPT
Claude AIClaude AI
CanvaCanva
GrammarlyGrammarly
CapCutCapCut5. Social Media Platforms
InstagramInstagram
LinkedInLinkedIn
FacebookFacebook
X (Twitter)X (Twitter)
TikTokTikTok
YouTubeYouTube6. Workflow Automation
ZapierZapierMy Core Skills
Key skills I bring to help you stay organized, work more efficiently, and focus on what matters most.
Scheduling & Appointment Coordination
Coordinate meetings and appointments, manage calendars across time zones, confirm availability, send invitations, and handle rescheduling.
Inbox & Email Management
Organize inboxes, prioritize messages, draft responses, manage follow-ups, and handle sensitive communication.
Follow-Up & Action-Item Tracking
Track pending responses, send reminders, follow up with stakeholders, and monitor deadlines and meeting action items.
Task & Deadline Management
Prioritize tasks, track project progress, monitor due dates, and keep commitments organized.
Travel & Logistics Coordination
Research travel options, coordinate flights and accommodations, prepare itineraries, and manage logistics.
Document Preparation & Management
Prepare professional correspondence, format and proofread documents, and maintain organized files and records.
Legal Administrative Support
Assist with legal correspondence, document preparation, electronic court filings, confidential files, and legal research.
Research, Data Entry & Record-Keeping
Gather information, organize spreadsheets, maintain digital filing systems, and keep records accurate and accessible.
Confidentiality, Accuracy & Organization
Handle sensitive information with discretion, pay attention to detail, prioritize competing demands, and follow through reliably.
Selected Work
A Glimpse of My Work
Examples of how I organize information, coordinate details and build clear administrative workflows. Each sample is visible below so you can review the work without opening another page.
Google Sheets
Expense Tracking Dashboard
A monthly expense-tracking dashboard designed to organize budget information, monitor spending across categories, and present financial summaries in an easy-to-understand format. It includes expense totals, averages, minimums, maximums, counts, and a pie chart for a clearer view of spending patterns.
Calendar planning
Calendar Management
A structured weekly calendar demonstrating how meetings, appointments, focus time, lunch breaks, and buffer periods can be organized to support a balanced and productive schedule.
Travel planning
Travel Itinerary Planning
A detailed Maldives trip itinerary that organizes activities, dates, times, destinations, flight information, transportation, and contact details in one convenient reference.
Document preparation
Meeting Agenda & Minutes
A structured meeting document demonstrating how meeting details, attendees, agenda items, presenters, start times, and allocated durations can be organized to support effective meeting preparation.
Asana
CEO Networking Event Coordination
A project-management workspace demonstrating how event-related tasks, assignments, deadlines, vendor coordination, and follow-ups can be organized and monitored in one place.
Gmail
Inbox Management
A before-and-after example showing how email labels can help categorize messages by priority and required action, making it easier to identify urgent items, pending responses, follow-ups, and messages for review.
Apollo.io · Google Sheets
Lead Research & Outreach Tracker
A lead-research workflow combining prospect searches and filters in Apollo.io with a Google Sheets tracker for contact details, company information, outreach status, last-contacted dates, and follow-up actions.
Kind words
What clients say about working with me
Trust, care and consistency are at the heart of dependable support.
“
Alice is someone you can rely on to get things done. She is organized, dependable and takes her responsibilities seriously. I also appreciate her willingness to step in when priorities change and handle sensitive information with care and discretion. I believe she would be a great asset to any executive or team looking for dependable administrative and executive support.
“
I want to express my gratitude for Alice, whose outstanding work as my Executive Assistant has greatly eased my responsibilities as CEO. She stepped in and seamlessly managed my day to day tasks and kept everything running smoothly. What really stood out to me was her incredible sense of ownership. She has a natural gift for anticipating needs and making sure no detail falls through the cracks. She was an absolute joy to have on the team, and any executive would be lucky to have her keeping their world organized. I couldn't recommend her more highly!
Get in touch
Ready to make your workday easier?
Let's talk about how thoughtful, dependable executive support can give you more time to focus on what matters most.
I'd love to hear what kind of support would make the biggest difference to your workday.